The University maintains data in a variety of forms. The primary Custodian of Records for the University is the President; the Assistant to the President serves as the University's Public Records Officer. The President has delegated responsibility for certain records to the Vice President for Academic Affairs and Provost for all academic records; the Vice President for Finance and Planning for all general administrative and fiscal records; and the Vice President for Institutional Advancement for all foundation and alumni records.
The President and Vice Presidents further delegate the responsibility for defining, managing, and granting access to University records and data to various administrative “Data Custodians.” The Data Custodian for any set of University data is that person given executive responsibility for defining, managing, and granting access to any given set of University records, in paper or electronic form. A current list of key campus data custodians is provided below. Please also review our policies with regard to the different forms of data.
| Data Custodian | Contact Point | Custodian Responsibility |
|---|---|---|
| President | 421Hovey Hall (309) 438-5677 |
Custodian for Records for University |
| University General Counsel | 208 Hovey Hall (309) 438-8999 |
Custodian for all University legal records |
| Assistant to the President | 416 Hovey Hall (309) 438-5677 |
Public Records Officer |
| Director, Office for Diversity and Affirmative Action |
208A Hovey Hall (309) 438-3383 |
Custodian for Affirmative Action, Ethics and Statement of Economic Interest records |
| Vice President for Academic Affairs and Provost |
411 Hovey Hall (309) 438-7018 |
Custodian for all academic records |
| University Registrar | 107 Moulton Hall (309) 438-2264 |
Custodian for student records |
| Associate Director of International Studies |
308 Fell Hall (309) 438-5276 |
Custodian for immigration records |
| Associate Vice President for Information Technology |
411A Hovey Hall (309) 438-7018 |
Custodian for telephone, network, and core Internet server logs |
| Deans and Department Chairs | Consult campus telephone directory |
Custodians for departmental student and faculty records, advising records, and any unique records associated with functions of that academic area |
| Faculty Members | Consult campus telephone directory |
Custodian of student work, grade books, and other data related to class activities, whether in electronic or paper in form. |
| Vice President for Finance and Planning |
302 Hovey Hall (309) 438-2146 |
Custodian for administrative and fiscal records |
| Associate Vice President for Human Resources |
101 Nelson Smith (309) 438-8311 |
Custodian for employment records |
| Comptroller | 302 Hovey Hall (309) 438-2143 |
Custodian for financial records |
| Assistant Vice President for Administrative Information Systems |
101 Julian Hall (309) 438-3611 |
Custodian for mainframe and related server logs |
| Manager, Redbird Card Office | 215D Bone Student Center (309) 438-3854 |
Custodian for student, staff, and faculty photos |
| Director, Environmental Health and Safety | 202 Nelson Smith (309) 438-8325 |
Custodian for worker's compensation and labor accident data |
| Vice President for University Advancement | 401 Hovey Hall (309) 438-7681 |
Custodian for foundation and alumni records |
| Assistant Director, Student Health Services | 303 Student Services Bldg (309) 438-8655 |
Custodian for student health records |
| Unit director or manager, including academic departments |
Consult campus telephone directory |
Custodian for any unique records related to unit’s operations; data and logs on computers and servers within the unit’s scope of operations |